What to collect from the host
An M visa is for qualifying commercial or trade activity. The invitation should explain who is traveling, why the visit is happening, the dates and places, the relationship to the host, and who pays. The inviting organization must provide its own accurate details and authentication. See the M visa guide for the complete application context.
- Traveler: passport-matching name, gender, date of birth, and passport number.
- Visit: actual commercial purpose, arrival/departure dates, cities, relationship, and payer.
- Host: organization name, address, telephone, official seal, representative/signature, and date.
Copyable invitation outline
Send this outline to your host to complete and check. Replace every bracketed field with the actual trip and company details; the host provides the signature and company seal.
BUSINESS VISIT INVITATION / 商务访问邀请函 Date / 日期: [date] Inviting organization / 邀请单位: [legal company name] Address / 地址: [full address in China] Telephone / 电话: [host telephone] We invite / 兹邀请: Name / 姓名: [name exactly as in passport] Gender / 性别: [gender] Date of birth / 出生日期: [date] Nationality / 国籍: [nationality] Passport number / 护照号码: [passport number] Purpose / 访问目的: [specific commercial activity] Relationship / 双方关系: [actual business relationship] Arrival and departure / 抵离日期: [dates] Places and activities / 访问地点和活动: [cities and meetings] Expenses paid by / 费用承担方: [payer and costs covered] Host representative / 邀请单位代表: [name and title] Signature / 签名: [signed by the appropriate representative] Official seal / 单位公章: [applied by the real inviting company]
Download the plain-text bilingual outline. Edit locally with your host; this page does not collect invitation details.
Annotated example: a supplier meeting
Fictional example for learning the fields. The names and dates below are examples, not an issued invitation. Keep passport details in the private draft you share with your real host.
Example Components (China) Co., Ltd. invites Alex Example, a purchasing manager at Example Manufacturing LLC, for commercial discussions in Shanghai from March 10–14, [year]. The companies are discussing a component supply agreement. On March 11–12, the traveler will meet our sales team to discuss product specifications, pricing, and delivery terms. Example Manufacturing LLC will pay for the traveler's flights, accommodation, meals, and local transportation. The traveler plans to arrive March 10 and depart March 14. [Add the real host's full address, telephone, authorized signer's name and title, signature, date, and company seal.]
| Part of the draft | Check with your host |
|---|---|
| Traveler and employer | Use the passport spelling and the actual employer name. Put the other required identity fields from the outline into the private letter. |
| Business relationship and meetings | Describe what the companies do together and the planned commercial activity. Replace vague wording such as “business trip” with the real reason for the visit. |
| Dates and locations | Make arrival, meetings, any additional cities, and departure agree with the application. Add a trade fair or second host when it is genuinely part of the trip. |
| Expenses and authentication | Identify who pays each cost. Ask the actual inviting company to verify its contact information and supply the signature and seal. |
Download the example with review notes. Use the blank bilingual outline for your own letter.
Use the same legal company name across the letter, contact details, and application. If an English brand differs from a Chinese legal entity name, ask the host to explain the connection.
Review before asking for the seal
- Do the name and passport details match the travel document exactly?
- Do the visit dates cover every stated meeting and city?
- Does the purpose describe genuine commercial activity, rather than employment?
- Does the payer information agree with the company and applicant records?
- Can the host confirm the signer, phone number, address, and company identity?
- Has the host checked the final version after all edits, before signing and applying the seal?
A clean invitation does not replace the passport, residence, prior-visa, and other personal records. Each traveler in a team needs an individual file even when the host and itinerary are shared.
Invitation questions
What else do I need with the invitation?
Prepare the passport, residence, prior-visa and other records for your case. The business-visa document checklist explains how the invitation fits the application. The consulate may request further documents after review.
Can I use this for a family visit?
A family visit has a different inviter and evidence. Start with the Q1/Q2 guide.
Can your team review an invitation before submission?
We can review document consistency and explain gaps. Request a business-visa assessment without attaching identity documents to the public form. Our service-fee payment follows visa and passport return.
Sources and review date
Service arrangements are provided by Seattle Chinese Visa LLC. Consular requirements were checked November 5, 2026. Follow current official instructions for your individual case.
Start with your travel plan
Tell us your residence, citizenship, travel purpose, and target dates. We will explain the scope and preparation checklist. Do not include passport numbers or document images in the public inquiry form.